Participate
Vendors, entertainers and guilds · December 5–6 & 12–13, 2026
Applications for 2026 are due by November 1, 2026. Email the signed application and forms to info@yuletidemedievalfestival.com. Receiving an application does not confirm a place: it is confirmed when your contract is signed by the festival and your fees are paid.
Craft vendors
| Space (both weekends) | Fee |
|---|---|
| 12′ × 12′ craft booth (up to 3 people) | $500 |
| 24′ × 12′ craft booth (up to 4 people) | $700 |
| 20′ × 20′ craft booth (up to 6 people) | $800 |
| 30′ × 30′ craft booth (up to 8 people) | $1,050 |
| Roving vendor or cart (up to 2 people) | $300 |
- The fee covers the space for both weekends, parking, camping in your booth space and the listed number of people. Extra people pay the $10-per-weekend participant fee. RV space without hookups may be available on request, possibly for a fee.
- Send: the signed application with a description and photos of your products and of your set-up booth, your resale number and documentation, the waiver, the rules, the signature page signed by everyone working the booth, and your media kit.
- Booths must look period: pop-ups and EZ-Ups only if covered, no plastic, vinyl or bungee cords, and signs of wood or cloth.
- You need $1 million liability insurance naming Historic Event Productions Inc. as additionally insured.
- You will be invoiced after applying. Pay by card within 7 days (a $50 late fee applies after that), or by check to Historic Event Productions.
- Craft vendor coordinator: Dan/Beau Bozarth, Beau.ceo@YuletideMedievalFestival.com. Vendor application (PDF)
Entertainers
- For stage shows and street performers. Tell us about your act, which weekend(s) you can do, your requested fee (open to negotiation), performances per day, any deposit, and what you need from us.
- Send: the application, the waiver and the rules signed by every member of the act, your gate list, and your media kit.
- You need $1 million liability insurance naming Historic Event Productions Inc. as additionally insured. Overnight camping is in the tent city.
- Entertainment coordinator: Hannah Olson-Necaise, hannah.entertainment@yuletidemedievalfestival.com. Entertainer application (PDF)
Guilds
- Tell us about your guild, the period and region you portray, and the space you need (frontage and depth).
- Guilds are open and in garb at opening with modern items out of sight, send at least 2 people to greet guests at the gate at opening, walk the King’s Procession, take turns on gate duty, and battle guilds join the daily Battle Pageant.
- Each member pays the participant fee and signs the waiver and the rules. Send your gate list by November 1, 2026. You need $1 million liability insurance naming Historic Event Productions Inc. as additionally insured.
- Guild coordinators: Tony and Julie Eade, guilds@YuletideMedievalFestival.com. Guild application (PDF)
Every participant
- Participant fee: $10 per person per weekend, or $18 for both weekends if paid 2 weeks before the first weekend. It goes toward parking, trash and janitorial supplies. Vendors and entertainers: see your contract.
- Everyone signs the Waiver of Liability and the Participant Rules to get a wristband.
- Check-in, set-up, camping, parking and the theme (5th to late 15th century) are all in the Participant Rules.
- Questions: info@yuletidemedievalfestival.com or (858) 864-0020.